All members get company secretarial support to ensure that they never miss the critical filing dates for filing both the Confirmation Statement and the Statutory Accounts and if we mess up we will pay any Companies House fines*.

To enable us to act and protect you from fines, we will be appointed as a Shadow Director with the following limited powers to:

  • a. execute share transfers when a property is sold;
  • b. sign and submit the accounts to Companies House;
  • c. sign and submit the Confirmation Statement to verify the shareholder or members register.

*Excludes filing responsibilities prior to our appointment or for any part year if we are instructed during a service charge year.

All Blockcare100 members can access the forms they need online to prepare & File Accounts, Confirmation Statements and pass various Resolutions & More! You can use the 'email reminders tool' so you don't forget.

Preparation Statutory Accounts

Blockcare300 members with a RTM, Freehold Company or Residents Management Company will need to prepare statutory accounts as well as service charge accounts. Service charge accounts are required where there are more than four owners paying service charge accounts to comply with the 1985 Landlord and Tenant Act and Company Accounts are required to comply with the Companies Acts.

For Resident Management Companies the company accounts that need to be prepared will be 'dormant company accounts' IF the these 3 tests are passed:

  1. the company does not have a bank account OTHER THAN the Ringley Client account we operate for you, and
  2. no assets have been bought or sold, and
  3. no income has been received (e.g., no ground rent or land sales)

For Blockcare300 members as Company Secretarial support IS included, for any full accounting year we are appointed we will file your statutory accounts for free.

For part accounting years prior or post our administration, statutory accounts preparation is an optional extra.

Service Charge Accounts

Blockcare300 members do not need a separate accountant to prepare their service charge accounts.

The 1985 Landord and Tenant Act requires that service charge accounts are prepared and served on those liable to contribute. The fine for not doing so is £2,500. To be compliant the accounts must contain the following:

  • a schedule of debtors confirming each owners' arrears (if any) as at the year end date
  • a breakdown of expenses - to enable a comparison against the budget
  • the surplus or deficit
  • a schedule showing which expenses have been apportioned to which owner

Service Charge Accounts do not need to be filed with Companies House, but the statutory accounts DO!

Service charge accounts must reflect the provisions of any lease or transfer document and need to be correctly prepared to support any arrears action through the Courts or Tribunal service.

WHAT COULD Blockcare 300 save you?
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Save ~40 hours a year

  • Clone last year's budget & e-sign
  • We send demands, reminders etc...
  • We bank your money & reconcile it
  • We litigate any arrears
  • We pay contractors for you
  • We prepare & serve the accounts
  • We apply the balancing charges
  • We file the accounts & confirmation statements at Companies House
  • For sales - we handle the paperwork

You can use our DocuStore to share;

  • leases, budgets, demands, invoices
  • factsheets to guide you through estate management issues
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Save money on...

Admin cost/time
(40 hrs per year)


(Service Charge)


Buildings Insurance
(assume 20% saved)


Bank charges
(assume £70pa)




BlockCare 300 can save ££££’s

It suits houses & flats

There is no such thing as a low cost Managing Agent, however, our BlockCare 300 takes care of all the legal and financial admin needed to run the service charges.

The brains behind BlockCare 300 is The Ringley Group, a leading managing agent. So it is like having a low cost managing agent, but you are the manager and decision maker (setting the budget and deciding who to pay). We are the service charge administrators making light work of demands, money management, accounts and legal work.

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Avoid legal pitfalls e.g.

  • Companies House fines.
  • A £2,500 fine for failing to serve compliant service charge accounts
  • Being unable to collect monies due to the 18 month rule.
  • Not serving balancing charges & breaching of S19(2)of the 1985 Act

And, we underwrite bad debts with our no win no fee service charge litigation

Service charges are an amount that a leaseholder pays to cover the cost of providing communal or shared services to a building and, if applicable, the surrounding estate. The way charges are calculated and what they cover are set out in the lease.

For estates of houses the money collected is often called an 'estate charge' instead of service charge, similarly it is collected to cover the cost of shared services to run the estate.

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