ACCOUNTS FILING
All members get company secretarial support to ensure that they never miss the critical filing dates for filing both the Confirmation Statement and the Statutory Accounts and if we mess up we will pay any Companies House fines*.
To enable us to act and protect you from fines, we will be appointed as a Shadow Director with the following limited powers to:
- a. execute share transfers when a property is sold;
- b. sign and submit the accounts to Companies House;
- c. sign and submit the Confirmation Statement to verify the shareholder or members register.
*Excludes filing responsibilities prior to our appointment or for any part year if we are instructed during a service charge year.
All Blockcare100 members can access the forms they need online to prepare & File Accounts, Confirmation Statements and pass various Resolutions & More! You can use the 'email reminders tool' so you don't forget.
Preparation Statutory Accounts
Blockcare300 members with a RTM, Freehold Company or Residents Management Company will need to prepare statutory accounts as well as service charge accounts. Service charge accounts are required where there are more than four owners paying service charge accounts to comply with the 1985 Landlord and Tenant Act and Company Accounts are required to comply with the Companies Acts.
For Resident Management Companies the company accounts that need to be prepared will be 'dormant company accounts' IF the these 3 tests are passed:
- the company does not have a bank account OTHER THAN the Ringley Client account we operate for you, and
- no assets have been bought or sold, and
- no income has been received (e.g., no ground rent or land sales)
For Blockcare300 members as Company Secretarial support IS included, for any full accounting year we are appointed we will file your statutory accounts for free.
For part accounting years prior or post our administration, statutory accounts preparation is an optional extra.
Service Charge Accounts
Blockcare300 members do not need a separate accountant to prepare their service charge accounts.
The 1985 Landord and Tenant Act requires that service charge accounts are prepared and served on those liable to contribute. The fine for not doing so is £2,500. To be compliant the accounts must contain the following:
- a schedule of debtors confirming each owners' arrears (if any) as at the year end date
- a breakdown of expenses - to enable a comparison against the budget
- the surplus or deficit
- a schedule showing which expenses have been apportioned to which owner
Service Charge Accounts do not need to be filed with Companies House, but the statutory accounts DO!
Service charge accounts must reflect the provisions of any lease or transfer document and need to be correctly prepared to support any arrears action through the Courts or Tribunal service.
