Service Charge Management: Low-cost Managing Agent Solution

Imagine if a low cost airline became a low cost managing agent

What a low cost airline offers is a no-frills service that gets you safely from A to B with extras available by upgrade if and when you want them.

Here at we believe that the same is possible for small blocks of flats who suffer as due to Managing Agents minimum fees the cost of a small block of flats having a full Managing Agents service can cost upwards of #500 per flat per year. Well we believe there is another way....

low cost managing agent

So lets analyse what part of the services provided by a managing agent that a small blocks of flats needs

important stuff

Someone to do all the important stuff, like

  • Service charge demands
  • Arrears collected
  • Banking done & bank account reconciled
  • Bills paid
  • Service charge accounts
  • Confirmation statements filed
  • Company accounts fililed
  • Sales paperwork when a property sells

Lets consider what you would need
to do to help

Simply arrange the occasional repair and maintenance

Well we don't think you can find a low cost Managing Agent because a Managing Agent, low cost or otherwise, has to force Clients to comply with all the red tape, for example, only to use accredited contractors, to carry out regular fire risk assessments, insurance valuations and more.

So we think what small blocks of flats need is all their financial and legal administration taken care of whilst they retain control of repairs and set the service charge budget.

repair and maintenance
important stuff

Or put another way: service charges sorted

If you could find a low cost managing agent then you would expect more for less.

It is not control that often frustrates RTM or freehold management company directors, more so the burden of getting the service charges sorted, safely and compliantly without risk.

The desire is for someone to take care of all the financial stuff, budgets, demands, chasing arrears, banking, paying bills and the sorting out the service charge accounts, as well as, the legal administration when properties sell and filing accounts and confirmation statements at Companies House.

So why not rid the chore of admin and compliance and get your

We remove the worries of all the legal &
financial administration

Log in to the portal to enter your service charge budget, and we will send the demands, polite reminders, final notices and collect the arrears. We bank the money, manage the bank account and when you want a bill paid, a bit like online banking you login and tell us who to pay.

Then from the ins and the outs we have sufficient information to prepare the year end service charge accounts and to get these certified and served on the service charge payers.

There is a lot of paperwork to do when you self-manage your block of flats.

  1. There are demands to serve, accounts to instruct, banking to do, ledgers to manage, bank accounts to reconcile, service charge accounts to serve on owners
  2. There is Companies House to deal with (confirmation statements and filing company accounts).
  3. There is all the solicitors paperwork when people want to sell up and share or membership certificates to transfer. is the Web's Favorite solution for small blocks of flats

We are a leading Managing Agent that offers a low cost service, this is not a full block or property management service done badly, it is all the financial and legal admin you need at a fixed price low cost.

Given directors and Clients of most small blocks say they don't need most of what a Managing Agent offers, arguably, we offer a lot more of what you need - for a lot less!

Simple Affordable Functional

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Save ~40 hours a year
  • Clone last year's budget & e-sign
  • We send demands, reminders etc...
  • We bank your money & reconcile it
  • We litigate any arrears
  • We pay contractors for you
  • We prepare & serve the accounts
  • We apply the balancing charges
  • We file the accounts & confirmation statements at Companies House
  • For sales - we handle the paperwork
You can use our DocuStore to share;
  • leases, budgets, demands, invoices
  • factsheets to guide you through estate management issues
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Save money on...

Admin cost/time
(40 hrs per year)


(Service Charge)


Buildings Insurance
(assume 20% saved)


Bank charges
(assume £70pa)




BlockCare 300 can save ££££’s

It suits houses & flats

There is no such thing as a low cost Managing Agent, however, our BlockCare 300 takes care of all the legal and financial admin needed to run the service charges.

The brains behind BlockCare 300 is The Ringley Group, a leading managing agent. So it is like having a low cost managing agent, but you are the manager and decision maker (setting the budget and deciding who to pay). We are the service charge administrators making light work of demands, money management, accounts and legal work.

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Avoid legal pitfalls e.g.
  • Companies House fines.
  • A £2,500 fine for failing to serve compliant service charge accounts
  • Being unable to collect monies due to the 18 month rule.
  • Not serving balancing charges & breaching of S19(2)of the 1985 Act

And, we underwrite bad debts with our no win no fee service charge litigation

Service charges are an amount that a leaseholder pays to cover the cost of providing communal or shared services to a building and, if applicable, the surrounding estate. The way charges are calculated and what they cover are set out in the lease.

For estates of houses the money collected is often called an 'estate charge' instead of service charge, similarly it is collected to cover the cost of shared services to run the estate.

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